Electronic communication is becoming extremely popular in our everyday world. Because of this, how you communicate is important and will be noticed. Many inboxes get filled with unprofessional and poorly written e-mails. That’s why it’s always a good idea to take a minute to review your e-mail and consider your audience.
When important e-mails are misunderstood, your clients, managers, co-workers, or whoever is reading the e-mail will automatically draw conclusions about your professionalism. Think about the impression you want to make. Below, are a few basic guidelines that you should think about when you are e-mailing someone.
1) Create a subject line that will get noticed in a huge mass of emails.
2) Always include a personalized salutation.
3) Always get right to the point.
4) Keep the e-mail succinct.
5) If you are including attachments, make sure to reference them in your e-mail.
6) Go over your e-mail one last time to make sure spelling and punctuation are accurate!
7) Always use a professional and readable font.
8) Have a call to action with a response time, if needed.
9) Include a signature line.
10) Make sure to be conscientious of your tone throughout your e-mail.
11) Avoid any short hand or texting language and emoticons.
12) Your e-mail address should not distract the reader in any way.
13) Respect the recipients’ time.